ARC Program Assistant
The Artists at Risk Connection (ARC), a project of PEN America, manages a coordination and information-sharing hub that supports, unites, and advances the work of organizations working to assist artists at risk of persecution globally. ARC’s mission is to improve access to resources for artists at risk, enhance connections among supporters of artistic freedom, and raise awareness about challenges to artistic freedom.
The Artists at Risk Connection (ARC) is seeking a highly motivated and detail-oriented individual to fill the position of Program Assistant. The Program Assistant will provide administrative, logistical, and project management support to the project. Under the supervision of the ARC Program Manager, the Program Assistant will help to manage the various workflows of program staff and assist in the ARC’s core activity of helping threatened artists.
The position is part-time and based in New York.
- Support review of potentially at-risk individuals who are seeking ARC assistance, specifically by conducting research on human rights and artistic freedom concerns in applicants’ home countries and/or individual allegations of risk
- Research and update resources provided to artists at risk, collecting additional referral resources which may be of use to artists regarding legal assistance, language courses, mental health, and other identified needs
- Support the monitoring and evaluation of ARC's work by tracking and reporting on project-based metrics
- Provide general administrative assistance to ARC Program Manager, including meeting scheduling, agenda distribution, note taking, deadline tracking, expense reports, invoice processing, and logistical support
- Assist with monitoring relevant news, and drafting and editing communications to bring awareness to the persecuted artists ARC has connected to organizations. This includes assisting with story collection/interviews
- Assist in facilitating communication between the programmatic, Finance, and Development departments when necessary
- Other duties as assigned
Qualifications and Experience
- Minimum of 1-2 years of relevant office experience or equivalent work experience.
- Detailed knowledge of and demonstrated proficiency in the use of Microsoft Office and Google computer applications, including Microsoft Word, Excel, PowerPoint and Google Drive, Sheets, Docs, Slides, and InDesign.
- Commitment to, and passion for, the mission and values of PEN America
- Demonstrated commitment to human rights and/or artistic freedom
- Proactive and able to self-manage, prioritize work assignments, and manage multiple deadlines in a fast-paced environment
- A team player with an ability to work in diverse teams with accountability and responsibility
- Excellent oral and written communications skills
- Ability to manage communications tactfully and professionally with a high level of attention to detail and accuracy
- Proven ability to solve problems and follow up appropriately on process and procedural issues
- Knowledge of foreign languages highly desirable
To Apply: Please submit a cover letter, resume, unedited writing sample, and the contact information for three references. Please submit the entire application to firstname.lastname@example.org. Please use “ARC Program Assistant” and your name as the subject of your email (for example, "ARC Program Assistant – Jane Doe"). Only complete applications will be reviewed and only shortlisted candidates will be contacted.
PEN America is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool.
No phone calls, please.